Personal assistant (PA) to chairman | managing director

We are seeking a highly professional, confident and well-organized personal assistant to provide direct administrative and executive support to the chairman/managing director.

Key responsibilities

• Manage the chairman/managing director’s daily schedule, appointments, meetings and travel arrangements.
• Handle professional correspondence, emails, letters, reports and confidential documents.
• Communicate and coordinate with banks, financial institutions, lawyers, government authorities, suppliers, investors and business partners.
• Assist with banking-related matters, including preparing and following up on documentation, facilities, payments, transfers and bank correspondence.
• Liaise with bank managers and relationship officers on behalf of the chairman/managing director.
• Conduct negotiations and follow-ups with suppliers, service providers, business partners and other stakeholders.
• Attend meetings when required and prepare minutes, action points and follow-up schedules.
• Monitor important deadlines, payments, renewals, contracts, licences and business commitments.
• Prepare presentations, proposals, reports, letters and other business documents.
• Maintain strict confidentiality regarding personal, financial, corporate and business information.
• Coordinate between different companies, departments and external professionals.
• Handle urgent tasks and business matters independently when required.
• Represent the chairman/managing director professionally when communicating with external parties.
• Perform other duties and special assignments as required.

Essential requirements

• Fluent English – written and spoken.
• Tamil language skills will be an added advantage but are not mandatory.
• Strong negotiation and communication skills.
• Good understanding of banking and financial procedures.
• Excellent organizational and time-management skills.
• Ability to communicate confidently with senior-level professionals.
• Strong computer literacy, including Microsoft Word, Excel, PowerPoint, email and online banking platforms.
• Ability to handle confidential information with a high level of discretion.
• Professional appearance, attitude and communication.
• Ability to work under pressure and handle multiple responsibilities simultaneously.
• Willingness to work flexible hours when business requirements arise.
• Previous experience as a personal assistant, executive assistant, banking assistant, relationship officer or similar position will be an advantage.

Preferred personal qualities

• Highly trustworthy and discreet
• Confident and mature
• Professional and well-presented
• Strong problem-solving ability
• Good judgment and decision-making skills
• Proactive rather than waiting for instructions
• Strong follow-up and negotiation skills
• Polite but firm with external parties
• Able to work independently
• Flexible and adaptable

Additional advantage

Experience dealing with:

• Commercial banks and financial institutions
• Corporate banking facilities
• Loans, overdrafts and other banking facilities
• Company documentation
• Government institutions
• Legal professionals
• Business negotiations
• Investors and corporate clients