Front Office Executive cum Personal Assistant to CEO

Key responsibilities

• Manage the front office and ensure a professional and welcoming experience for visitors, clients and business partners.
• Provide comprehensive administrative and secretarial support to the chief executive officer (CEO).
• Coordinate meetings and communication between the board of directors and the CEO, ensuring timely follow-up on relevant matters.
• Prepare, draft, format, and proofread official letters, reports, presentations, minutes, and other corporate documents.
• Handle incoming calls, emails, correspondence, and communications professionally and confidentially.
• Assist in organizing corporate events, management functions, year-end events, and other company initiatives.

Qualifications & experience

• Minimum 2–3 years of relevant experience in front office, executive assistance, secretarial, corporate administration, or a similar role.
• Prior experience in a public listed company (PLC), or a professionally structured corporate environment will be highly preferred.
• Experience in handling board-related matters, board documentation, director coordination, corporate meetings, and senior management support will be a distinct advantage.
• Excellent command of written and spoken English and Sinhala. Knowledge of Tamil will be an added advantage.
• Proficiency in Microsoft Office applications and strong business letter-writing skills.
• High level of confidentiality, discretion, integrity, and professionalism.
• Ability to work independently, exercise sound judgment, and coordinate effectively with senior management and external stakeholders.
• Experience in the power, energy, engineering, or other regulated corporate sectors will be an added advantage.

What we are looking for

We are looking for an individual who can confidently represent the organization at the front office while providing high-level professional support to the CEO and coordinating board-level matters. The successful candidate should be mature, well-presented, highly organized, and comfortable working with confidential information and senior-level stakeholders.

When applying

If you are the right fit for this position, please send your CV with details of 02 non-related referees within 07 days of this advertisement. Clearly mention the position applied for in the subject line.