Executive Assistant

We are on the lookout for an Executive Assistant for our well-reputed client company located in Colombo.

Responsibilities

• Manages the CEO’s calendar and activities to ensure high-value time utilization of the CEO in relation to external and internal requirements.
• Briefs/updates the CEO on upcoming meetings and ongoing obligations
• Acts as CEO’s liaison to the Board of Directors attends Board meetings, takes minutes, prepares various materials for CEO’s Board reports; works with the CEO and senior management team to prepare materials for Board reports, and assists in ongoing communications and activities with the Board of Directors
• Ensures the timely preparation and presentation of materials for key external and internal meetings involving the CEO
• Reviews the CEO’s email communications and assists in providing timely responses
• Works with management and staff teams to prepare the CEO for external meetings, presentations, and events, and ensures the timely follow-up of all action items
• Organizes CEO travel arrangements and prepares expense reports
• Prepares briefing memos and relevant updates for CEO on outstanding projects, identifies issues, develops contingencies, and suggests remedies
• Assists with or manages special projects which may include PR, securing speaking engagements, or specific personnel and organizational development initiatives
• Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters

Requirements

• At least 03 years of related experience are required
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and sensitive information
• Proficient with Microsoft Office Suite or related software
• Familiarity with, or ability to quickly learn, basic office and clerical procedures and equipment