Executive coordinator to COO

SLIBTEC is a high-tech ecosystem fostering innovation through cutting-edge technologies, dedicated facilities, and a vibrant research culture. It provides a linear research, development and manufacturing platform for the biotechnology business.

Responsibilities

• Serve as the primary liaison between company employees and the COO
• Independently handle and respond to inquiries effectively
• Coordinate all the meetings, including scheduling, agenda creation, note-taking, preparing meeting minuets and ensuring timely follow-ups on action items
• Draft, edit, and proofread documents channel through the COO Office, including memos, correspondence, meeting materials, presentations and any other documents as directed by the COO
• Manage all documentation edits, additions, and suggestions for the progress reports from multiple departments in a timely manner
• Provide support for periodic Board of Directors meetings and meetings conducted by the COO
• Schedule and coordinate webinars, conference calls, and other virtual meetings involving diverse stakeholders
• Assist in formatting, editing, and communicating messages from the COO to staff as required
• Maintain and organize critical content, records, files and folders relevant to the COO for future reference
• Offer logistical and planning support for events and meetings

Requirements

• Minimum of 5 years of proven experience in an executive-level administrative role, preferably in a corporate or fast-paced working environment, with demonstrated experience in coordination and administrative management
• Bachelor’s degree in Science, Business Administration, Management, or a related discipline
• Excellent communication skills in both Sinhala and English with a high level of written and verbal skills
• Must be proficient in Microsoft Office, Google applications and could learn other web – based applications and programs
• Exceptional organizational skills and attention to detail
• Ability to interact effectively with senior management, board directors and key stakeholders and maintain utmost professionalism, discretion, and confidentiality
• Proficiency in managing multiple tasks, and working effectively & efficiently, under pressure and independently with diverse teams.

When applying

If you meet above requirements, please email your detailed CV with contact details and two non-related referees within 14 working days of this advertisement.