Office coordinator

About the company

The Institution of Fire Engineers Sri Lanka (IFESL) is the Sri Lankan chapter of the globally recognized Institution of Fire Engineers (IFE), UK. We are a professional body committed to advancing fire engineering, fire safety and emergency management through education, professional development, knowledge sharing and collaboration, for a safer Sri Lanka.

Key responsibilities

• Manage general office administration and record keeping
• Coordinate membership applications, renewals and member communications
• Support IFE examinations and guidance classes (level 2 & level 3)
• Organize and coordinate seminars, CPD programmes and other events
• Handle registrations, payments and basic financial records
• Prepare professional emails, letters, reports and notices
• Maintain spreadsheets, Google Forms, WhatsApp groups and other administrative records
• Communicate with members, students, lecturers, sponsors, venues, banks and external organizations
• Assist with AGM, committee meetings and other activities

Requirements

• Good written and spoken English
• Strong communication and interpersonal skills
• Good organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel)
• Familiarity with Google Workspace, email and online communication platforms
• Ability to manage multiple tasks and work independently
• Good attention to detail and a responsible approach to work
• Previous experience in administration, event coordination or a similar role will be an advantage

Benefits

• Office-paid mobile phone and laptop will be provided for official duties.

When applying

Send your CV to the email addresses provided. For further information, please contact us.