Order Processing Officer (Invoicing Executive)

We are looking for a detail-oriented and responsible Order Processing Officer (Invoicing Executive) to join our team. This role is critical in ensuring the accuracy, compliance, and timeliness of order processing & invoicing operations, while maintaining strict adherence to internal controls, credit policies, and documentation standards.

Key responsibilities

1. Verify and process customer orders (PO and non-PO) with proper approvals and documentation.
2. Cross-check order details including customer information, products, and quantities for accuracy.
3. Generate invoices in line with approved orders and credit limits.
4. Ensure customer credit clearance prior to invoicing and escalate exceptions for approval.
5. Perform final validation and authorize invoices under “Checked by”.
6. Maintain proper documentation and traceability of invoices, POs, and order sheets.
7. Coordinate with internal teams (Sales, Stores, Security) to align invoicing with dispatch processes.
8. Handle invoice cancellations and maintain records for audit purposes.
9. Process return material authorizations (RMA) accurately and coordinate with finance.
10. Support finance functions including credit note processing and debtor reconciliation.
11. Ensure proper filing, record-keeping, and confidentiality of financial data.
12. Comply with company SOPs, internal controls, and management directives.

Qualifications & requirements

1. Diploma or degree in business administration, accounting, finance, IT, or a related field.
2. Strong IT proficiency (MS Excel, ERP systems, data entry accuracy).
3. Excellent attention to detail and organizational skills.
4. Strong communication and coordination abilities.
5. Ability to work under pressure and meet deadlines.

Experience (advantage)

1. Prior experience in invoicing, order processing, or accounting-related roles.
2. Experience working with ERP systems.
3. Knowledge of credit control procedures and documentation handling.

What we offer

1. Opportunity to work in a structured and professional environment.
2. Hands-on experience in operations and finance coordination.
3. Career growth and learning opportunities.

When applying

For more information or to apply, please contact.