Hotel accounts assistant

An accounts assistant in a hotel supports the Finance/Accounts Department with daily financial transactions, record keeping, reconciliations, and reporting.

Key responsibilities

Daily accounting

• Record daily hotel income and expenses.
• Maintain accurate accounting records and supporting documents.
• Post transactions into the accounting PMS/POS & Tally system.

Income & revenue

• Check daily room, restaurant, bar, and other departmental revenue.
• Verify cashier reports and POS transactions.
• Reconcile cash, credit cards, bank transfers, and other payments.
• Follow up on discrepancies.

Accounts payable

• Check supplier invoices against purchase orders and goods received notes.
• Prepare payments to suppliers after proper authorisation.

Cash & banking

• Perform bank reconciliations.
• Report cash shortages or excesses immediately.

Payroll & staff accounts

• Assist with payroll preparation.

Purchasing & inventory

• Verify purchasing documents and supplier invoices.

Month-end closing

• Assist in month-end accounts closing.
• Assist in P&L preparation.

Internal controls

• Ensure transactions have proper approvals and supporting documents.
• Report irregularities, missing documents, or suspected errors to the Accounts Manager/Financial Controller.

Audit & reporting

• Maintain documents for internal and external audits.
• Assist the GM/AM with financial reports.
• Keep accounting records properly filed and confidential.

Main objective: To ensure that the hotel’s financial transactions are accurately recorded, properly supported, reconciled, and reported on time.