Admin Officer – Secretary Division

About the company

D.P.R Corporate Services (Pvt) Ltd is a trusted investment advisory and company secretarial firm in Sri Lanka, and an integral part of the DPR Group with over 25 years of expertise. Our team of skilled professionals provides high-quality services to a range of both local and international clients, and we’re now looking for driven individuals to join our journey. We’re currently on the lookout for an Admin Officer to strengthen our growing team.

Qualifications

1. A diploma or degree in Business Administration, Management, or a related field.
2. Strong organizational and time-management skills with the ability to handle multiple tasks and meet deadlines.
3. Excellent communication and interpersonal skills to coordinate with clients and internal teams.
4. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
5. High level of attention to detail and accuracy in handling documents and data.
6. Ability to follow up proactively on pending documents, payments, and tasks.

Responsibilities

1. Maintain and organize documents and ensure proper documentation and standardization of processes within the Secretarial Division.
2. Coordinate with clients and collect required information and documents in a timely manner.
3. Follow up on client outstanding payment & documents.
4. Maintain proper filing systems (both physical and digital) for all client-related documents.
5. Coordinate with the Registrar of Companies (ROC) for company secretarial matters such as company incorporation, annual returns, changes of directors/shareholders, and other statutory filings.
6. Assist in preparing and submitting documents to the ROC and follow up on application status when required.
7. Prepare and update client information records and maintain proper tracking of pending matters.
8. Coordinate internal communication between the Secretarial Division and other departments when necessary.
9. Maintain confidentiality of client information and company documents.
10. Support the team in meeting deadlines by ensuring required documents and approvals are obtained on time.
11. Perform other administrative duties assigned by management from time to time.

When applying

Please send your detailed resume along with the names of two non-related referees within 7 days of this advertisement.