Admin Assistant – Transport

About the company

Octagon Force is a leading service provider with eight arms, subsidiary of Sumathi Universal (Pvt) Ltd. We offer learning organization culture that drives self-development career growth & exposure to a challenging work environment. If you are confident that you can contribute your expertise and become a valuable member of our team, we invite you to apply for the following position:

Key responsibilities

1. Maintain transport schedules, trip plans, and vehicle assignments.
2. Coordinate with drivers, dispatchers, and transport supervisors.
3. Prepare and process transport-related documentation, including delivery notes, trip sheets, permits, and invoices.
4. Monitor vehicle usage, fuel consumption, and mileage records.
5. Maintain accurate driver records, licenses, and attendance information.
6. Schedule vehicle maintenance, inspections, and servicing appointments.
7. Handle incoming calls, and emails related to transport operations.
8. Enter and update transport data in company systems and spreadsheets.
9. Generate operational reports and summaries for management.
10. Maintain filing systems and transport records for auditing purposes.
11. Support budgeting and expense tracking for transport activities.

Qualifications & requirements

1. G.C.E. Ordinary Level (O/L) and Advanced Level (A/L) qualification.
2. School leavers are encouraged to apply.
3. Basic knowledge of Microsoft Office applications, especially MS Word, MS Excel.
4. Basic data entry and record-keeping skills.
5. Ability to organize tasks, maintain accurate records, and meet deadlines.
6. Ability to work independently as well as part of a team.
7. Positive attitude, reliability, and strong work ethic.

Remuneration

School leavers are encouraged to apply, and training will be provided for the right candidate.

When applying

Please email your CV with contact details of two non-related referees. Indicate the position applied for in the subject line of the email. Applications should be submitted within 14 days of this advertisement.