Confidential Secretary

Taj Samudra Colombo, a renowned luxury hotel, is seeking highly skilled and motivated professionals to join our esteemed finance team. We currently have openings for experienced Confidential Secretary to contribute to the success and excellence of our facilities.

Responsibilities

1. Handling all secretarial work for the area financial controller.
2. Coordination with head office/corporate offices, satellite units and various departments on legal, secretarial and corporate matters.
3. Coordinating with law firms/advocates/sr. advocates, auditors of various companies and collaborators/partners in various hotels/companies.
4. Handling calls, making travel arrangements and arranging meetings.
5. Assisting in arranging board meetings and general meetings of various companies in northern region including venue management.
6. Coordinating with directors of various companies on their travel plans and such other assistance as may be required for board meetings and general meetings.
7. Coordinating with operations/finance for preparing agenda, dispatching agendas and minutes and other follow up actions.
8. Maintaining files/record for the units/hotels.
9. Ensuring retrieval of the information/documents.
10. Receiving, sorting and prioritizing mail, faxing, emailing and dispatching the mail.
11. Adherence to office systems and procedures.
12. Maintaining the confidentiality of the information/documents.

Requirements

1. 2-3 years of work experience in a similar role in a star-class hotel
2. Possess degree or diploma in business administration, secretarial studies, or management
3. Demonstrated professionalism and the ability to handle sensitive and confidential information with discretion and confidentiality
4. Possess a strong understanding of administration, corporate governance, compliance, company law, and related areas.
5. Excellent verbal & written communication skills are a must
6. Ability to work independently with minimal supervision and effective management
7. Ability to work under pressure
8. Age below 40

When applying

E-mail us your CV with two non-related referees.