Secretary (Female)

Our client who is into “Medical Equipment” is looking for an experienced “Secretary” to work in their Colombo office immediately

Roles & Responsibilities

• Reporting to management and performing secretarial duties
• Answer phone calls and redirect them when necessary
• Arranging and scheduling appointments, meetings, and events
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Prepare and disseminate correspondence, memos, and forms
• Processing, typing, editing, and formatting reports and documents
• Develop and maintain a filing system
• File and update contact information of employees, customers, suppliers, and external partners
• Monitoring office supplies and ordering replacements
• Document expenses and hand in reports
• Observing the best business practices and etiquette

Qualifications & Experience

• Age between 35-40 years. (Female)
• High School Diploma or GED
• Formal qualification in office administration, secretarial work, or related training
• 3-5 years work experience as a Secretary or Administrative Assistant
• Excellent communication skills in both written and spoken English, Sinhala
• Strong IT skills are a must. (Email, Internet, MS-Office, etc.)
• Time management skills, including the ability to efficiently multitask when necessary
• Advanced proficiency in managing documents, spreadsheets, and databases
• Exceptional filing, recordkeeping, and organizational skills
• Working knowledge of printers, copiers, scanners, and fax machines
• Proficiency in appointment scheduling and call forwarding systems
• Ability to correspond independently
• Ability to follow confidentiality guidelines
• Ability to liaise internally and externally on administrative matters
• Team player with a pleasing personality
• Professional manner and strong ethical code
• Living within close traveling distance to Colombo is preferred